Record Meeting Minutes: What to Include, Tips, and More
Meeting minutes are the record of what takes place during a meeting, serving as a crucial tool for documenting any important discussions. Can you record meeting minutes? Taking an effective meeting minutes captures decisions so that everyone will be well-briefed, even those who’ve missed it. How? Today’s post will lead the way, sharing with you what to include in meeting minutes, tips, how to take meeting minutes, and more. Scroll down now!
Guide List
What to Include in Your Meeting Minutes How to Record Meeting Minutes Must-have Tool to Record Accurate Meeting Minutes Popular Meeting Minutes Templates Tips to Write Meeting MinutesWhat to Include in Your Meeting Minutes
When you want to record meeting minutes, it’s nice if you know what important details are you should capture. In your meeting minutes, you should provide a clear summary that can be looked up for later by everyone in the meeting. Check out the following elements you should include to guarantee that your meeting minutes are complete and effective.
• Meeting Details. These details include the exact date and time, location, attendees, those who couldn’t attend, the facilitator, and the agenda items that will be discussed throughout the meeting.
• Discussion and Points. Make sure to briefly summarize all crucial points, they may be arguments, ideas, or proposals.
• Decisions Made. A clear record of any decisions that were agreed upon by everyone during the meeting.
• Next Meeting Details. If it was scheduled, you can include the next meeting’s date and time together with preliminary agenda items that will be talked about.
How to Record Meeting Minutes
Now, it’s time to record meeting minutes! Knowing how to is a necessary skill that ensures crucial information is saved for future reference. Carefully come after the steps below to record meeting minutes in an organized way.
Step 1. Prepare Everything Ahead of Time
Before you start the meeting, double-check the agenda and familiarize yourself with all the topics that will be discussed. If you want, you can reach out to the organizer to clarify some expectations for the minutes.
Step 2. Record Meeting Minutes
At the beginning, ensure that you note down all details, like date and time, location, list of attendees, including absentees, and name of the organizer. As discussions unfold, pay attention to any decisions made and each task.
Step 3. Summarize Discussions
During the session, focus only on the critical details instead of writing them all down. Capture every major argument and avoid including extra information or conversations. Once a decision has been made, capture the voting process and the result, both those who voted for and against.
Step 4. Note the Next Meeting
In the meeting, if another one has been scheduled, record the details, too, including the date and time, agenda items if available, or any mention that they’ll be shared.
Step 5. Review and Distribute
Upon the completion, please review your notes for accuracy. Make sure everything is correctly formatted and easy to understand. After that, distribute it to the attendees as soon as possible and to all those who did not attend so everyone stays informed.
Must-have Tool to Record Accurate Meeting Minutes
Upon knowing the detailed steps on how to record meeting minutes, which tool is best to achieve the task accurately? Stop the search, as the AnyRec Screen Recorder is here! Giving you only high-quality recordings, this program captures everything on your screen with clarity and precision, whether it is full-screen, selected area, or an active window. What’s more, it captures audio from the system and mic at the same time, giving you more flexibility for any of your recording tasks. You can enjoy its built-in editor, too, letting you trim, cut, and add annotations, enhancing your recorded meeting minutes even more.
Capture meeting activities with audio and webcam at the same time.
Get the quality you want with its customizable recording settings.
Offer real-time annotations and take screenshots quickly with shortcuts.
Save the recorded meeting minutes in formats like MP4, MOV, AVI, etc.
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Step 1.Run the AnyRec Screen Recorder and select the "Video Recorder" option from the recording mode list. Next, choose to record the "Full" or "Custom" screen area. You can change the capture area for both by pulling the frame.
Step 2.To set desired settings, click the "Settings" button and head straight to the "Output" tab. You can also turn on the "System Sound" to record audio from your meeting.
Step 3.If ready, click the "REC" button. During the recording of meeting, you're free to annotate on-screen and take screenshots via the toolbar.
Step 4.After a while, click the "Stop" button. You will be redirected to the preview window, where you can check the recorded meeting and see if trimmings are needed for some sections. Once satisfied, click the "Save" button.
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Popular Meeting Minutes Templates
After getting to know the best tool to record meeting minutes, helping you have a streamlined process is having a template. With a perfect template, you can give a clear structure of all crucial information. Luckily, there are tons of popular meeting minutes templates designed to meet your specific meeting minutes formats. Discover now the best template for your meetings in the following.
1. Standard Meeting Minutes Templates
The standard template is made to give you a basic structure for recording. They are usually used for routine meetings where a minimal record of discussions is required. This template covers the basic meeting information like date, time, location, and participants, as well as summary of decisions and action items.
2. Detailed Meeting Minutes Templates
Following that is the detailed template, which is perfect for meetings that need a thorough and complete record. This meeting minutes format includes more deep sections, such as the detailed breakdown of discussions and points made during the meeting. It also contains subheadings for each agenda, specific action items, and deadlines.
3. Formal Meeting Minutes Templates
Meanwhile, in this meeting minutes sample, board meetings or other corporate sessions typically used this. This format template includes legal-style sections for votes, as well as meeting details, e.g., date, time, and attendees. Additionally, it has space for recording motions, the outcome of votes, and any resolutions passed.
4. Informal Meeting Minutes Templates
On the other hand, the informal template is much more easygoing and utilized for casual team sessions. With this meeting minutes template, you capture the main ideas and key points. It usually has meeting details, a summary, and follow-up decisions and actions.
5. Client Meeting Minutes Templates
Client templates are built to record conversations with clients. These templates include client information, goals, discussions, decisions made and action items together with deadlines. It also has space for client-specific concerns, helping to maintain a clear record of agreements.
6. Training Meeting Minutes Templates
Finally, the training templates are for training sessions or workshops. Using this meeting minutes example, you must capture key points, activities, goals, and feedback from attendees. Also, it consists of questions raised and outcomes from the session. Follow-up tasks after the training should also be noted.
Tips to Write Meeting Minutes
Before closing this entire post about recording meeting minutes, you must have an idea of how to make it more effective. Here are some of the tips to help you capture important points and make sure your meeting minutes are helpful:
• Be Concise. You just need to stick to the main points to avoid extra details. Focus on the summarization of the discussion and decisions made.
• Utilize Bullet Points. Using bullet points will assist you in breaking down all information in an easy-to-understand way.
• Use Clear and Simple Words. Avoid any complicated language since your goal is to record meeting minutes that are understood by everyone.
• Keep it Neutral. Don’t use any personal opinions; simply record what was discussed and decided without being biased.
• Use Consistent Format. With a consistent meeting minutes format or template, you can help readers find the important information quickly.
• Highlight Action Items. Ensure action items are easy to locate; you can highlight who’s the one responsible for each task and deadline.
• Proofread. Before sharing your minutes, give time to proofread them to see if all spelling, grammar, and formatting are correct.
Conclusion
To sum up, knowing how to record meeting minutes today ensures all key decisions, action items, and overall discussions are documented for everyone’s future reference. With the tips and proper approach, you can have a clear format that’ll keep everyone well-briefed. If you want to capture all meetings with ease, AnyRec Screen Recorder holds the answer! It lets you record video meetings accurately from your screen and enjoy annotation, editing, and more customization features. Streamline your recording meeting minutes operation with this fantastic program.
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